Onboarding procedures such as background screening and reference checking are not only important before the hiring process; those requesting access to systems containing Controlled Unclassified Information should undergo an in-depth level of scrutiny. Likewise, contractors requiring access to such systems must be closely vetted.
|3.9.1||Screen individuals prior to authorizing access to organizational systems containing CUI.|
Before employees or contractors are entrusted with exposure to CUI, fresh background checks should be undertaken, to ensure the individual has not been involved in questionable activity since the time of his or her employment.
Unlike typical pre-employment checks that verify education, employment history, and driving records, more extensive background checks should be considered, such as a criminal history check. Multiple criminal background checks may be in order, to ensure information is gathered from county, state, and federal resources.
CUI system “onboarding” should also include managerial authorization of system access, with specific reason for access and an approximate time span the access is needed.
|3.9.2||Ensure that organizational systems containing CUI are protected during and after personnel actions such as terminations and transfers.|
When a system user status change is anticipated, actions may need to be completed within a manner of minutes, to protect CUI before a user that is being off-boarded has a chance to steal or sabotage information. This is especially true if the user’s relationship with the organization is being permanently terminated.
Processes for taking immediate action to revoke user access to a CUI system can include prompt notification to the IT Team to:
- Disable the user’s credentials to the system in question;
- In the case of an employee permanently separating from the organization, disable the departing employee’s account in Active Directory;
- Disable VPN and Remote Desktop access;
- Disable access to business applications.
All requests and actions should be documented and included timestamps, action justifications, and name or initials of the team member that performed the required actions.
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